Travel Awards

1. Travel Grants for Students:

We are offering travel awards to student authors of accepted WCCI 2020 papers.  To apply,

  • Browse to the IEEE CIS Travel Grant Application Link
  • Follow the instructions and fill all the data in the form. Note that, after acceptance, each nominee will be asked to provide a proof of student status and recommendation letter (for students), or a funding justification letter and a letter confirming the percentage of involvement (for young professionals). We will request these documents in a second step. They cannot be uploaded in this form.
  • Finally press “Submit” to complete your application!

The deadline for this application is April 1, 2020.  You will be notified by April 15.  If you have any questions, please contact cdyer@conferencecatalysts.com.

2. Travel Grants for Students and Researchers from Developing Countries:

IEEE/CIS is offering travel grants for students and researchers from developing countries (see https://www.ieee.org/membership/join/emember-countries.html).

The requirements for students are:

  • Membership of IEEE (join IEEE here)
  • Membership of IEEE Computational Intelligence Society (join IEEE CIS here). Note that IEEE CIS is listed as an optional society membership under IEEE).
  • Be the author or co-author of an accepted paper in the conference, actually attend the conference and present the paper.
  • A “Proof of University Attendance” on university letterhead certifying that the student carries at least 50% of a normal full-time academic program as a registered undergraduate or graduate student in a regular course of study.
  • A “Recommendation Letter” from the student’s supervising professor on university letterhead that the student is the major contributor to the paper and approximately what was the student’s contribution in percent to the paper. Please include for each paper, the ID number as given by the conference organizers. In the event that the student is the sole author of the paper, no letter is needed.
  • hand-signed scanned form (in PDF) for US government purposes:
    • If you are a USA resident, please fill out a W9 form.
    • If you are not a USA resident, please fill a W8 form. 

 

The requirements for professionals from developing countries to apply are:

  • Be a higher-grade member of IEEE and IEEE Computational Intelligence Society (join IEEE CIS here).
  • Be the author or co-author of an accepted paper in the conference, actually attend the conference and present the paper.
  • A “Contribution Letter” confirming that you have contributed to at least 50% of the research presented.
  • A “Funding Justification Letter” attesting by an honor-bound signature that the conference registration fee would pose an economic hardship on the applicant, such that they would be unable to attend the conference without the support of the travel grant.
  • A hand-signed scanned form (in PDF) for US government purposes:
    • If you are a USA resident, please fill out a W9 form.
    • If you are not a USA resident, please fill a W8 form.

 

Instructions

  • Browse to the IEEE CIS Travel Grant Application Link
  • Follow the instructions and fill all the data in the form. Note that, after acceptance, each nominee will be asked to provide a proof of student status and recommendation letter (for students), or a funding justification letter and a letter confirming the percentage of involvement (for young professionals). We will request these documents in a second step. They cannot be uploaded in this form.
  • Finally press “Submit” to complete your application!

  Important Notes

  • Applicants must be IEEE CIS members in order to be able to process your application.
  • Only one author per paper will be awarded a travel grant and an applicant can receive only one grant per year.
  • IEEE/IEEE CIS Membership will be confirmed automatically through the IEEE Member database.
  • Student applicants will be required to present proof of university attendance documentation at the conference.
  • Students who receive travel grants will be expected to volunteer to assist the conference management team. Duties may include assisting with registration, ticket acceptance, audio-visual requirements, and other conference matters. It is not expected that this volunteering will interfere with any student’s opportunity to attend most of the technical sessions, nor with presenting their own paper at the meeting.
  • The deadline for this application is April 1, 2020. If you have any questions, please contact cdyer@conferencecatalysts.com.